PRESERVATION ALLIANCE OF SPRING LAKE, INC. BYLAWS

(As of July 2020)

ARTICLE I - NAME

The name of the organization shall be: The Preservation Alliance of Spring Lake, Inc.

ARTICLE II - MISSION STATEMENT

To foster appreciation and proactive planning for preservation of Spring Lake's unique architectural, cultural, and natural significance.

ARTICLE III - MEMBERSHIP

The Preservation Alliance welcomes all parties to its membership.

ARTICLE IV - BOARD OF TRUSTEES

Section 1.  There shall be a Board of Trustees (hereafter referred to as the Board) of eleven to fifteen (11 to 15) members consisting of the six officers, and five (5) to nine ( 9 ) directors-at -large who shall be active voting members of the Alliance and elected by the membership for a term of three ( 3 ) years or a portion thereof to create classes of approximately equal members in each year's class. The immediate past president shall act in an ex-officio capacity without voting rights.

Section 2. The President shall preside at all Board meetings.   In the absence of the President, the First Vice-President shall preside.  In the absence of both, the Second Vice-President shall preside.

Section 3. The Board shall meet at least once each quarter or more frequently, at such times as the President, or any four (4) of the members may direct.  A majority of the board shall constitute a quorum.

Section 4. The Board shall be the policy body of the Alliance.

Section 5. The Board of Trustees shall act pursuant to the laws of the State of New Jersey, specifically N.J.S.l5:l-7.

Section 6. The President of the Board shall appoint a Nominating Committee of five (5) by March 1 of each year and shall be a non-­ voting member of that committee.

ARTICLE V - OFFICERS AND COMMITTEES

Section 1.  Officers of the Alliance shall consist of President, First Vice-president, Second   Vice-president, Secretary, Co responding Secretary and Treasurer. The President, Second   Vice-president and Secretary shall be elected by the General Membership at the Annual Meeting for terms of two (2) years.  The remaining officers shall be elected by the General Membership at the Annual Meeting in the alternate years for terms of two (2) years.  Their duties shall be as follows:

  1. President:  Shall preside at all meetings of the Preservation Alliance

  2. Shall appoint all committees and be ex-officio member of all committees, except the Nominating Committee.  Shall prepare an annual report to be presented at the Annual Meeting.

  3. First Vice-president:  Shall perform the duties of the President in his/her absence and such other duties assigned by the President, as well as the usual duties pertaining to the office of Vice-president.

  4. Second Vice-president:  Shall perform the duties of the President in the absence of the President and the First Vice-president and such other duties assigned by the President.

  5. Secretary:  Shall keep a book or an electronic file of minutes in which shall be recorded the business proceedings of the Alliance and a record of the attendance at the meetings and perform such other duties as the office shall require.

  6. Corresponding Secretary:  Shall handle notices, correspondence and perform such other duties as the office shall require.

  7. Treasurer:  Shall keep the accounts of the Preservation Alliance in a book belonging to the alliance or electronically which shall be open for inspection of the Board at all times.  The Treasurer shall send out all bills and receive and disburse the funds of the Alliance, and report to the Board regularly.  Periodically, but no less than quarterly, the Treasurer shall provide the Board a list of all disbursements for the current fiscal year.  At each Annual Meeting, a complete financial report of the Alliance shall be presented.

Section 2. Committees shall be appointed by the President as required.  They and their primary duties may include but are not limited to:

  • Membership-maintain accurate name and address records of membership and payment of dues

  • Program-Coordinate the preparation for and conducting of the General Meeting and events

  • Communications and Publicity-Conduct and coordinate public information programs

ARTICLE VI-MEETINGS

Section 1.  General Meetings shall be held twice a year (Spring and Fall) or more often, if desired.  The Spring meeting shall be the Annual Meeting.

Section 2.  The Board of Trustees shall meet on the third Thursday of every month, or as desired by the President.  Members are welcome to attend Board meetings.

Section 3.  The President may call such other membership meetings at his/her discretion.

ARTICLE VII-NOMINATING AND ELECTION

Section 1.  At the Annual Meeting, it shall be the duty of the Nominating Committee to submit the names of nominees for election of President, 2nd Vice-president and Secretary to serve for two (2) years.  All other officers will be elected in alternate years to serve for terms of two (2) years.  It shall also be the duty of the Nominating Committee to conduct the election.  Nothing herein contained shall be deemed to prevent further nominations from the floor.  Trustees shall be selected for terms of three (3) years or such length of term to maintain three (3) approximately equal classes.

Section 2.  Newly elected Trustees and Officers shall assume their duties of office immediately following the Annual Meeting,

Section 3.  Vacancies in any office shall be filled by the Board until the next Annual Meeting of the Alliance, at which time they shall be filled for the remainder of the term and in the same manner as electing Board members for terms that are expiring.

ARTICLE VIII-FISCAL REGULATIONS

Section 1. The fiscal year of the Alliance shall begin on July 1st of each year.   The Treasurer shall keep a record of all income, contributions and disbursements.  All disbursement shall be documented with copies of invoices whenever possible and the purpose of the expenditure.  All contributions to the Alliance shall be recorded as Gifts and shall be properly credited to the establishment, organization, corporation, or person making the gift.  Disbursements of charitable donations will be approved by the Board.

ARTICLE IX-AMENDMENTS

Section 1. Amendments to the By-laws shall be proposed in writing to members on ten (10) days notice by the By-laws Committee and shall become effective upon:  Ratification by two-thirds vote of the Board, and Approval by a two-thirds vote of the Members of the Alliance present at any annual or special meeting of members with notice given prior to the meeting at least ten (10) days preceding adoption.  

ARTICLE X-GENERAL

Section 1. All meetings shall be conducted according to Roberts Rules of Order.  A majority of Trustees shall constitute a quorum for the transaction of business. A majority vote shall determine all questions.  Board members may attend electronically.  Board members not attending a meeting may assign their vote(s) to a Board member attending the meeting in person or electronically.

Section 2. The discussion of partisan politics is prohibited.

ARTICLE XI - DUES

Section 1. Each Active Member shall pay annual dues of $35 - Individual/Family, $100 - business, $250 - Life membership.  The Board may increase or decrease these dues and create different classifications on an annual basis. 

ARTICLE XII - VOTING

Section 1. All Active Members in good standing are eligible to vote.  Each membership classification is entitled to one vote.

ARTICLE XIII - DISSOLUTION

Section 1. If the     organization   is   hereafter   dissolved,   its    assets shall  be  distributed  only  to  such  organizations  as  exist  for similar educational and charitable purposes and are approved non­ profit tax-exempt corporations under  the  provisions  of  Section 501(c) (3) of the Internal Revenue Code.